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Your firm has one private email address for sending documents into Urbee. It’s useful for forwarding files from clients and subconsultants without downloading them first.

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Find your address

1

Open any Site

Go to the Site file section.
2

Open the Import menu

Click Import ▾. The top entry, ✉ Email documents in, shows your address in the form docs-…@docs.urbee.ai.
3

Copy it

Click Copy address, and forward or cc attachments to it.
The address belongs to your whole firm, not to one Site. Anyone who knows it can send to it, so share it only with people you work with.
If the address has been shared too widely, click Rotate to generate a new one. The old address stops working immediately, and mail sent to it is dropped without a bounce.

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What’s accepted

PDF, PNG, JPEG, Word (.docx), Excel (.xlsx), ZIP, and CAD files such as .dwg and .dxf. The limit is 15 MB per attachment. Emails without attachments are ignored.

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File what arrives

Nothing is filed to a Site until someone confirms it.
1

Go to Sites

When documents are waiting, the Sites page shows Arrived by email — confirm the site to file.
2

Choose the Site

Each email shows its subject, sender, date and file names. Pick the Site from Choose a site…. If exactly one of your Site addresses appears in the email’s subject or body, Urbee pre-selects it and marks it (suggested).
3

File or dismiss

File to site adds each attachment to that Site’s file as its own document. Dismiss deletes the attachments.
Attachments that weren’t accepted are listed as Not accepted, with the reason.